HotSchedules was founded in Austin, Texas in the late 90’s by two restaurant guys who thought that managing and working for a restaurant ought to be easier. They decided to tackle one problem in particular: old-school scheduling practices. When one of them was asked to build a Website for a college project, he saw an opportunity to put an end to the persistent paper-schedules and back-and-forth phone calls. He developed a site that let employees log-on and view their schedule from their computers. It was a huge hit and a company was born.
Today, HotSchedules provides the most loved, followed and used employee scheduling and labor management solution in the restaurant industry. Over the years, we’ve proudly earned the trust of more than 1.2 million managers, owners, operators, servers, line cooks, bussers and bartenders. Our employee scheduling software is used by companies of all shapes and sizes, from huge franchise operations down to independent mom and pops and pretty much everyone in between.

Marketing Coordinator at HotSchedules

Join the HotSchedules team as our….Marketing Coordinator

The Marketing Coordinator helps the Marketing organization optimize and execute our marketing strategy by supporting leadership and the team.  You will handle project/program management, calendaring, travel arrangement, expense reporting, and event and meeting coordination. You will also assist the marketing team in the implementation of a wide variety of marketing activities.

You are:

The glue that holds the marketing team together. You are super creative, exceptionally organized and driven to help get things done. You are a direct, yet a humble communicator and push to achieve deadlines. You love learning, brainstorming ways of being more efficient and are a problem solver. You do what you say and follow up on others. If this feels like you, then you should apply to this position.

Your Responsibilities:
  • Project management of core marketing programs
  • Coordinate the logistics of all meetings and events including, booth assets, shipping orders, and assist attending team with travel plans, customer dinners, etc.
  • Prepare and maintain complex calendars, arrange travel and expense reports for the Marketing leadership team..
  • Schedules and organizes activities such as meetings, conferences and department activities as needed.  
  • Assist with Weekly Marketing call schedules and creation of information packets
  • Delivers exceptional customer service to both internal and external customers.
  • Act as a liaison with other departments and outside agencies.

Key Requirements:
  • Project management expertise and passion with expert ability to proactively prioritize, plan, schedule and organize multiple projects simultaneously.
  • Bachelor’s degree in business, marketing, advertising, journalism, RTF or related field.
  • Experience as Marketing or Trade Show Coordinator or Administrative Assistant for Marketing team.
  • Excellent communicator, both verbal and written.
  • Experience with spreadsheet, project management and presentation software.
  • Self-starter who listens well and confidently moves forward in ambiguous situations and operates with minimal direction.
  • Able to review, analyze data and determine the best approach to solving problems.
  • Intense attention to detail with accuracy and consistency.
  • Ability to build effective relationships with a wide range of people.

We Are:

An industry leader across the globe for bringing the restaurant, retail and hospitality industries to the Cloud with our pioneering web & mobile products, superior customer service – and service driven people who make this happen.

Our Values: Because they are important to us!

Hospitality – We go beyond the expected to provide unparalleled experiences and help our customers do the same.

Empathy - We started in a restaurant. Service of others - both externally and internally - is in our blood.

Innovation – We never give up seeking creative ways to solve tough problems.

Community – We believe in the power of the communities we create and serve, our community of team members and in giving back to the communities we live in.

Fun – This isn’t just a job, it’s a calling, and we love it!

Accountability - We do what we say we’re going to do. If something happens to prevent that, we determine the new course and communicate quickly.

Learn more about us, our story and how we became a part of the HotSchedules family of products and services. Visit the About Us page on

Company Reviews

"I love our mission of serving those who serve others. It's very humbling and gratifying."
DeeDee Breaux
Sr. Technical Recruiter
at HotSchedules
"There's so much uncharted territory in this industry and it's ripe for the picking. I just can't wait to see HotSchedules grab hold of that and run with it."
Brandon Roesler
Product Content Writer
at HotSchedules
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Why work with us
Be part of the vibrant, enthusiastic and growing team at HotSchedules - well-known across the globe for bringing all aspects of restaurant management to the cloud. This is your chance to join a hip, Austin-based tech team that has a passion for serving those who serve others!
Our company values say it all: Hospitality, Empathy, Innovation, Community, Fun, and Accountability. We have a service driven culture, we use creative ideas to solve problems, we treat all employees like family, we have tons of fun and from the very top, we are humble.
Perks & Benefits
Open PTO program
Company subsided health, dental and vision insurance
4 charity days per year to give back to their favorite charity
Matching 401K program
Monthly Cell Phone Reimbursment
2 weeks maternity and paternity leave
Free covered parking
Beautiful 2222/360 location with rooftop deck

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